Facility Operations Administrative Assistant
Job Location: Denver, CO
Job Responsibilities and Requirements: Maintain and operate CMMS as directed by Supervisor; create work orders; create and maintain equipment history database; manage inventory tracking module, purchasing module, etc. Manage on-site routine filing system of training records, sub Contract data, Maintenance records, etc. Provide telephone backup coverage, responding to interdepartmental inquiries that require brief and standard information. Follow established procedures for call routing and message taking. Operate Office equipment including typewriter, computer, facsimile and copy machine. Proofread work for errors and make corrections as needed. Provide Administrative support including typing letters, memos, Drafting monthly reports and presentations, and providing support for Human Resources. Sort priorities and redirect incoming mail. Coordinate requests for repairs and/or service to Office equipment. Maintain supplies and requests for pagers. Produce monthly utility tracking reports using software spreadsheet database. Perform other duties necessary to provide General Administrative support to the O&M team. Professional demeanor and appearance. High school graduate or equivalent. Minimum of one year of experience as a Receptionist or in Customer Service. Ability to type a minimum of 45 w.p.m. accurately. Computer skills necessary to operate word processing applications and Data Entry. Previous experience demonstrating exceptional Customer Service skills. Must be a team player and committed to working in a quality environment.
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